Version 0.1 - Last Updated: 02 Feb 2021

Change of circumstances

Withdrawal CoC reason codes


When you submit an undergraduate Withdrawal CoC, you'll need to select a reason code. This chapter explains the reason codes and the rules relating to them.

Please keep in mind that a student is no longer in attendance at the point when their scheduled learning, teaching and assessment activities and other active and ongoing engagement end in agreement with you. This is also known as the last day of attendance for the student. It also means the student does not intend to return.

Left during cooling off period

You should use this reason code when a student has left during your defined cooling off period in term 1. The effective date of the Withdrawal CoC must be:

  • after the course start date
  • when the student is no longer in ongoing and active engagement with their course

No fees will be charged to the student.

Never in attendance – confirmed in error

You should use this reason code when a student has left the course and:

  • has never been liable for funding
  • has had a positive attendance confirmation submitted by mistake

The effective date of the Withdrawal CoC must be before the course start date. No fees will be charged to the student.

Left during course

You should use this reason code when a student leaves the course after the cooling off period has ended.

The Withdrawal CoC should be effective from the point at which a student’s scheduled learning, teaching and assessment activities and other active and ongoing engagement end in agreement with you. This is also known as the last day of attendance for the student. It also means the student does not intend to return. They will have no further obligation to pay fees to you.

A withdrawal results in the termination of a student’s period of student finance eligibility.

Health

You should use this reason code when a student has withdrawn from their course due to health reasons.

The effective date of the Withdrawal CoC must be after the course start date. It should mark the point from which the student is no longer in ongoing and active engagement with their course.

The student will be liable for the funding they have received up to the withdrawal effective date.

Deceased

You should use this reason code when a student dies during their course.

The Withdrawal CoC effective date must be after the course start date. It should mark the point from which the student is no longer in ongoing and active engagement with their course.

We will begin the process of closing the account.


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