Version 0.1 - Last Updated: 05 May 2021

Change of circumstances

External resit

If a student’s graduation date changes, you need to follow this process to tell us the correct date. You will use a Fee CoC in SIS to do this.

You can create a CoC from the CoC worklist, the Detailed Student Information page, the Create CoC page or, for undergraduate students, in bulk by uploading an xml file. This guide will tell you how to do it from the Create CoC page.

  1. Go to the SIS Home page and select CoC Home.

  2. This will open the CoC Home menu showing the CoC subareas you can see with your access level.

  3. Select Create CoC.

  4. Select Fee from the Change of Circumstance category dropdown.

  5. Select the academic year you want to apply this CoC to from the Academic Year dropdown.

  6. Select Next.

  7. The system will now ask you to enter the details of the student this CoC applies to. You can search for the SSN (student support number) to find the student’s details.

  8. When you have entered the student’s details, select Next. This will open the Change of Circumstance Details page where you can enter the specific details of the change.

  9. You will not be changing the Tuition Fee Amount, Course Tuition Fee Liability or Course Year, so you should enter the same details that we already hold for the student.

  10. Give us the information about the external resit in the Further Explanation If Required field. You should use this format:

Reason: Resitting Externally

Expected date of completion: MM/DD/YYYY

  1. When you have entered all the details for the CoC, select Next to continue.

  2. This will take you to the Course Details page. For a Fee CoC, the system will automatically fill in the course details. Select Next to move on.

  3. You must now select a contact for the CoC. This will be a registered person at your university or college whom we can contact about this CoC. Use the radio buttons to select the contact, then select Next.

  4. This will take you to the CoC Summary page. Review the CoC details and select Submit.

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