Follow the steps below to submit a Fee CoC to extend the Childcare Grant. You should do this if a student is extending their final year course date and is receiving Childcare Grant. You can only use a Childcare Grant extension for final year students.

There are 2 ways to submit a Childcare Grant extension. You should use one when the student's extension falls within the current academic year. You should use the other when the extension goes past it. This guide covers both options.

If there are any further changes to the dates or duration of the course extension, you need to submit another Fee CoC. This includes if the extension date is moved forward or is no longer needed.

How to add a Childcare Grant extension within the current academic year

As an example, you should use this option if you have the following scenario.

A student is part of the September 2021 intake. They applied for Childcare Grant from 1 September 2021 to 5 June 2022. They then have their course extended to 31 July 2022.

1. Go to the SIS Homepage and select CoC Home.
   
   
2. This will open the CoC Home menu showing the CoC subareas you can see with your access level.
   
   
3. Select Create CoC.
   
   
4. Enter the level of funding and academic year.
   
   
5. Select Fee from the Change of Circumstances Category drop down.
   
   
6. Select the student.
   
   
7. Add the following information in the Further Explanation if Required box:
   • the extended course date
   • the reason for the extension
   • confirmation that the student is still attending lectures, engaging with tutors or accessing other resources.

As an example, you should use this option if you have the following scenario.

A student is part of the September 2021 intake. They applied for Childcare Grant from 1 September 2021 to 5 June 2022. They then have their course extended to 15 November 2022.

1. Go to the SIS Home page and select CoC Home.
   
   
2. This will open the CoC Home menu showing the CoC subareas you can see with your access level.
   
   
3. Select Create CoC.
   
   
4. Enter the level of funding and academic year.
   
   
5. Select Fee from the Change of Circumstances Category dropdown.
   
   
6. Select the student.
   
   
7. Add the following information in the Further Explanation if Required box:
   • the extended course date
   • the reason for the extension
   • confirmation that the student is still attending lectures, engaging with tutors or accessing other resources

   8. Select Next to go to the Course page and select a contact for the CoC.

   9. This will take you to the CoC Summary page. Review the CoC details and select Submit.