Courses Management Service user guide
Version 1.0 - Last Updated: 12 Jun 2024
This guide will help you to use the Courses Management Service (CMS), available through the HE Gateway. This page lists the chapters in each section of the guide.
Getting started
This section will tell you what CMS is, how to access it and where to find support.
What is the Courses Management Service?
Explains what CMS is and what you will use it for.
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Higher education provider support
Tells you where to find help with any questions about CMS.
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Service agreement and standards
This section outlines our and your responsibilities around CMS.
Provider attributes
This section covers attributes such as designation, provider category, locations and fee caps.
Eligibility
This section covers some general principles of course eligibility. There is more specific information on eligibility for each course type in the Creating courses section.
Equivalent or lower qualification (ELQ) exceptions
Explains when students who want to study a secondary qualification may be eligible for funding.
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Studying abroad
Explains the eligibility requirements for courses that include overseas study.
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Determining mode of study
Explains how to determine if your course is in attendance or distance learning, part-time or full-time.
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Course data fields
This section gives you an overview of the course data fields you can use on CMS.
Creating courses
This section tells you how to create courses on CMS.
Creating a full-time undergraduate course
Explains how to create a full-time undergraduate course.
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Creating a part-time undergraduate course
Explains how to create a part-time undergraduate course.
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Creating a postgraduate master’s course
Explains how to create a postgraduate master’s course.
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Creating a postgraduate doctoral course
Explains how to create a postgraduate doctoral course.
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Creating an FE initial teacher training (ITT) course
Explains how to create a further education (FE) initial teacher training course
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Creating a Postgraduate Healthcare course
Explains funding packages for Postgraduate Healthcare courses
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Courses to support DSA applications
Explains how to add a course to allow your students to access DSA support.
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Updating course details for a new academic year
Explains how to update a course when it has been rolled over from a previous academic year.
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Editing courses
This section tells you how to edit existing courses on CMS.
Editing undergraduate courses
Explains what to keep in mind when you edit undergraduate courses.
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Editing postgraduate courses
Explains what to keep in mind when you edit undergraduate courses.
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Course search and export
This section tells you how to search for and export courses.
Higher education short courses
This section covers the higher education short courses trial running from 1 September 2022 until 31 August 2025.
Student application process
Explains the student application process for higher education short courses.
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