Version 0.1 - Last Updated: 02 Feb 2021
Attendance worklist results – unconfirmed attendances
Each line of the Unconfirmed Attendances tab shows one student record. It includes the student’s:
- Student Support Number (SSN)
- full name
- date of birth
- course name
- course year
- SLC course code
- current year start date (for part-time students only)
- Tuition Fee Loan
- Tuition Fee Grant
- tuition fee waiver
- student to pay amount
- total tuition fee
Next to each student’s record, there is an Attendance Confirmation dropdown for each of the 3 liability periods. This will only become enabled when an attendance confirmation is due.
You will see blanks under the liability points if you need to submit an attendance confirmation but the liability date has not been reached yet. If an attendance code is not applicable to the student you will see N/A.
- To confirm attendance, select the appropriate code from the Attendance Code dropdown.
- Select Submit if you want to submit the attendance confirmation right away.
- Select Save if you want to come back to the page and submit the attendance confirmation later.
The Save and Submit buttons will only become active once you have selected an attendance code.
Once you have submitted a student’s attendance confirmation, their status will change to Attendance Confirmed and they will disappear from the attendance worklist. If you submitted attendance for the first liability period, they will also disappear from the combined worklist.
If you submit a positive attendance code, this will appear in the Attendance Code column and you will no longer be able to edit it. If you have made an error, you will need to raise a CoC to correct it.
If you submit a negative code, this will appear in the Attendance Code column, but the dropdown will still be active so you can reverse it if you need to.
- To reverse a negative attendance code, select a positive code from the Attendance Code dropdown.
- Select Submit if you want to submit the positive attendance confirmation right away.
- Select Save if you want to come back to the page and submit the positive attendance confirmation later.
If you save an attendance confirmation but do not submit it, the saved code will appear in the Attendance Code column along with the dropdown option to amend it. The Submit button will become active. Select this to submit the confirmation when you are ready.
If a student does not need an attendance confirmation, the Attendance Code column will be blank. This might be because it is too early for the student to appear on the attendance worklist. This column will also be blank for liability periods 2 and 3 for part-time students, as they only need an attendance confirmation in the first liability period.
Sometimes, a student’s application is reassessed and this affects a previous liability period. In this case, you may need to enter an attendance code for 2 liability periods at the same time.
The system will not let you submit an attendance code for the later of the 2 outstanding liability periods until you have submitted one for the earlier period. If you have only saved a code for a previous liability period, the system will consider it outstanding.
If you try to submit an attendance confirmation when there is an outstanding confirmation for an earlier liability period, you will get an error message:
'The attendance code for the selected period cannot be submitted without submitting a code for all outstanding periods.'
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