Version 0.1 - Last Updated: 02 Feb 2021

Attendance confirmation

Confirming ongoing attendance


You must submit accurate and timely attendance confirmations so that we can release fee payments to you on behalf of students.

Attendance means active and ongoing engagement with the activities and learning opportunities on a course. These include, but are not limited to, scheduled learning and teaching activities.

You must confirm attendance for students at 3 separate liability points in the academic year. These correspond to the term dates you give us when you submit your courses on the Courses Management Service (CMS).

You should confirm attendance when the student has started attending the course and has become liable for tuition fees. Undergraduate part-time and postgraduate Northern Ireland students must attend for at least 2 weeks in the first term.

From academic year 2018/19, the number of attendance confirmations for part-time students increased from 1 to 3 per year. This is in line with the full-time confirmation process.

We need you to submit an attendance confirmation for all students each term. This will release the payment instalment for the liability period.

We will pay tuition fees in 3 instalments of 25%, 25% and 50%. The table below shows the payment dates.

Season (academic year start)

 

Payment 1

 

%

 

Payment 2

 

%

 

Payment 3

 

%

Autumn (September to December)

third Wednesday in October

25%

first Wednesday in February

25%

first Wednesday in May

50%

Winter (January to  March)

first Wednesday in February

25%

first Wednesday in May

25%

third Wednesday in October

50%

Spring (April to June)

first Wednesday in May

25%

third Wednesday in October

25%

first Wednesday in February

50%

Summer (July to August)

third Wednesday in July

25%

first Wednesday in February

25%

first Wednesday in May

50%

To ensure we can pay your fees as early as possible, you should confirm attendance by close of business on the Thursday before the main payment dates. These are in October, February and May.

After the main payment dates, we will make BACS payments each Wednesday. To ensure that we can pay you on the Wednesday, you should confirm attendance on SIS by Thursday the week before.

You should only confirm attendance after you have registered your students with the appropriate awarding body.

You are only entitled to receive the full fee loan (or fee grant for Welsh students) if you confirm attendance at each of the liability points.


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