Version 0.1 - Last Updated: 02 Feb 2021

Registration confirmation

Registration confirmation export


The previous sections outlined how to confirm registration manually on the HE Gateway. This works well for individual students and smaller groups. If you have a large number of students, you may want to submit the confirmations in bulk instead.

To do this, you should first export the registration worklist file from the HE Gateway. You can then add your confirmations and import the file back into SIS to update all student records at once.

  1. Go to the Registration Worklist page and run a search to find the students whose registration you want to confirm.

    A screenshot of the registration worklist results page in SIS with the filter and export results button.

  2. Once you have your search results, select Filter and Export Results. This will open the Student Information Export page.

    A screenshot of the student information export page in SIS.

  3. Select the Registration Confirmation Report radio button. The filename will default to Registration Confirmation Report. You can overtype this with a more relevant filename if you like.

  4. Select Export Results to export the file, or select Cancel to return to the registration worklist.

The exported file will only include the details of the students who came up in your search and whose registration you need to confirm.

The file comes in the same format as the previously used SSAR file, with one addition. From AY 2018/19, it has a Credits field for Part-Time Maintenance Loan (PTML) students.

When you confirm registration for PTML students you also confirm that the correct credits are showing for that academic year.

You can find the full details of the format of this file in the Attendance and Student Information Import and Export Files Technical Specification. If you need a copy, please email hep_services@slc.co.uk.


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