Version 0.1 - Last Updated: 31 Jan 2023

Registration worklist

Registration worklist search results


A screenshot of the registration worklist search results in SIS.

The registration worklist results page will show the results of the filtered search.

Students who need a registration confirmation will appear on the worklist 30 days before their course starts. SIS gets the course start date from the Courses Management Service (CMS).

Students will appear on the list in alphabetical order. Every entry will show their Student Support Number (SSN), full name and date of birth. The SSN also acts as a hyperlink to the Detailed Student Information page.

Next to each student’s record, there is a Registration Confirmation dropdown. Select Yes from the dropdown to register the student.

If a student’s details appear on the registration worklist, but they never turn up to study, select No. This will clear the student from the worklist and remove their support entitlement. The student’s registration status will show as Registration Not Required. If the student turns up later, you can change their registration code.

For academic year 2018/19 and later, you'll also see a Credits field. This will only be valid for Part-Time Maintenance Loan students.

A screenshot of the registration worklist search results page in SIS with a red box highlighting the credits section.

When you confirm registration for Part-Time Maintenance Loan students, you also confirm that the correct credits are showing for that academic year. Once you select Y from the Registration Confirmation dropdown, the credit value becomes editable. If it is incorrect, overtype the value.

Once you've selected Yes or No for all the relevant students, select Submit to make the confirmations. All students whose registration you confirm as Yes or No will be removed from the registration worklist. Their Student Information History page will update to show the registration confirmation.

At this point, students will be removed from the registration worklist. For students whose credit value has been amended, their registration status will stay at Awaiting Registration Confirmation until we reassess the application. Once we've done this, the student will come back onto the registration worklist for confirmation.

You can view the details of the submitted CoC on the Detailed Student Information page by selecting History.

 

If a student is on the worklist but does not meet the criteria for funding, you should not submit a registration confirmation. Please email us at hep_referrals@slc.co.uk and provide the following information in your email:

  • the student's name
  • the student's Customer Reference Number (CRN)
  • the student's Student Support Number (SSN)
  • the academic year
  • the reason why the student does not meet the registration criteria
  • your HEP code
  • your full name
  • the email address registered under SIS contacts if you're sending the message from another email address

 

Sometimes a student starts a course with funding from us, but their circumstances change in a way that would make them ineligible. You should not use a Withdrawal CoC as the student is still in study and the CoC would be inaccurate. Please email us at hep_referrals@slc.co.uk and provide the following information in your email:

  • the student's name
  • the student's Customer Reference Number (CRN)
  • the student's Student Support Number (SSN)
  • the academic year
  • details of the student’s circumstance
  • your HEP code
  • your full name
  • the email address registered under SIS contacts if you're sending the message from another email address

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