Repetition CoC – Year 2

You should use a Repetition CoC if a student fails to progress to the next course year and you let them repeat a period of study.

You can create a CoC manually from LLE Applications area. You can also create them in bulk by uploading a csv file. This guide will tell you how to use the Create CoC function. If you'd like the technical specification with information on the bulk upload process, please refer to the documents on the HE Gateway.

1. Go to the SIS Home page and select LLE Applications
   
   
2. This will open the LLE Applications page
   
   
3. Search for your student with the search options available
   
   
4. Select Display Results
   
   
   
   
5. Select the Create button in the Create CoC column
   
   
   
   
6. Select Repetition from the Change of Circumstance Type dropdown
   
   
7. Select Continue
   
   
8. The student’s details will be automatically populated
   
   
   
   
9. Enter the Revised Course End Date. This is the month and year when the student will complete their full course.
   
   
10. From the Period of Course to Be Repeated dropdown, select either Full Year or Part Year. Full year means the student will repeat all 3 terms. A part year repeat is anything less than 3 terms.
    
    
11. Enter the date the Student Is Repeating Study from. This is when the student will begin the period of repeated study.
    
    
12. Enter the date the Student Is Repeating Study to. This is when the student will end the period of repeated study.
    
    
13. If you need to add a note to the CoC select Y (yes) from the dropdown for the question ‘Do you need to include important information as to why the student is repeating as part of their study?’. Please only add information that is necessary for us to process the CoC correctly, since including a note means the CoC cannot be worked automatically.
    
    If a student is:
    - repeating externally
    - repeating part of the course
    - repeating exams at the same provider while not classed as being in attendance on the course for that repeat part
    
    Please provide us with the information in the Further Explanation Required field. You should use this format:
    
    - Reason: Resitting externally
    - Expected date of completion: mm/dd/yyyy
    
    
14. When you've entered all the details for the CoC, you must now select a contact for the CoC. This will be a registered person at your university or college whom we can contact about this CoC. Use the radio buttons within the Contact Details section to select the contact.
    
    
15. Select Submit