Version 0.1 - Last Updated: 02 Feb 2021

System roles

Roles for the Bursary Administration Service


Which system roles does my organisation need?

To operate each service, your university or college must hold at least one of each role. You can give each user more than one role. All users must have the HEI User role.

User roles

HEI User

The user administrator must assign this role to all HE Gateway users. It enables basic access to view pages.

HEI User Administrator

HE Gateway users who can maintain user accounts within their own user base. This includes setting up new users, allocating roles and resetting passwords.

It is important that you have more than one user with this role, to cover holidays and other time away.

HEI Bursaries Senior Administrator

HE Gateway users who can maintain the Institution Profile and award information. They will be able to set up new payment profiles and create and activate awards.

HEI Bursaries Approver

HE Gateway users with full access to student list functions. They can approve award sets and cancel, reinstate and override payments.

You may need more than one Approver because if an Approver is the last person to amend a student's entitlements, they cannot approve these entitlements.

Alternatively, if you only have one Approver, an Assessor must make these amendments.

HEI Bursaries Assessor

HE Gateway users with full access to student list functions. They can cancel, reinstate and override payments. They cannot approve award sets.

HEI Bursaries Advisor

HE Gateway users with full access to some student list functions and read-only access to others.


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