Available course years

You can use this function to determine if a particular year of a course should be visible to students applying online. This will let you manage individual student applications more effectively for English, Welsh and Northern Irish students. It cannot be used to manage applications for Scottish students.

This is an optional selection that's available for undergraduate courses.

The default option is All students. Use the radio buttons to select another option if you need to. 

For full-time undergraduate courses, you can use a different option for each year of the course. For example:

• year 1 – no students
• year 2 – returners (continuing students and repeaters)
• year 3 – all students

You can use these options to phase in or phase out courses. They'll give you greater flexibility than using the open or closed course status indicator.

You can edit the available course at any time, although any changes you make can take up to 4 hours to filter through to our application system.

This function has no effect on students who have already applied or been approved for a course. It is simply a tool you can use to manage which course years students can select when they apply. Similarly, there is no effect on downstream systems (for example, Change of Circumstance notifications in SIS) for students who are already approved on the courses that you edit.

This function is for online applications only. Students who apply on paper will have their applications approved as usual. This happens even if you've updated the available course years to prevent applications.

If you've set a course year to Returners and an End On student tries to apply, they will not be able to. This is because End On students are classed as new students. You should amend the course year to All students so the End On student can apply. Once the student has applied, you should change it back to Returners.