Version 0.1 - Last Updated: 05 May 2021

Combined registration and attendance worklist

Combined worklist


Like the registration worklist, the Combined Worklist page has tabs for Student Search and Course Search. The page defaults to the Student Search tab.

The following options are available on both tabs.

Number of Records to Display  

The number of search results per page. By default, this is 25, but you can change it to 50, 100 or 200.

Clear Filter and Results

This clears all fields and reverts to the initial view. If you have any search results open, these will also be removed.

Filter and Display Results           

This searches all student details on the system, retrieves those that match your search criteria and displays them on screen.

Filter and Export Results            

This searches all student details on the system, retrieves those that match your search criteria and lets you save these in an export file.

Combined worklist – student search

The list below shows the search criteria you can use on the Student Search tab.

Academic Year 

This defaults to the current academic year and is the only mandatory field you need to run a search.

CRN and SSN    

Unique customer identifiers.

Date of Birth    

The format is dd/mm/yyyy.

Forename/Surname     

The student’s name. You can use a wildcard search for these fields. For this, you must enter at least 3 characters along with the wildcard symbol (%). If you use one of these fields, you must also use the other.

Combined worklist – course search

The list below shows the search criteria you can use on the Course Search tab.

Academic Year 

This defaults to the current academic year. It is the only mandatory field on this page.

Course Name   

You can enter up to 41 characters. You can use a wildcard search.

SLC Course Code            

The unique course identifier.

UCAS Course Code        

As provided by UCAS.

Method of Attendance

A dropdown with a choice of attendance methods.

Qualification    

A dropdown with a choice of qualifications.

Campus             

A dropdown with a choice of campus locations.

Course Type     

A dropdown with a choice of course types.

Course Status   

A dropdown with a choice of course status options. You can choose Open or Closed.

Course Fee Rate             

Enter the full course fee rate you are charging in this field.

Combined worklist search results

Once you run a search on the Combined Worklist page, the search results will appear on screen. The top half of the page will show your search criteria. The bottom half will show the search results.

A screenshot of the combined worklist search results page in SIS.


Students who need a combined confirmation will appear on the worklist 30 days before their course starts. Every student record will show the information explained below.

SSN      

Student Support Number. This also acts as a link to the View Detailed Student Information page for the selected student.

Full Name         

The student’s full name.

DoB      

The student’s date of birth.

Course Name   

The student’s course name.

Course Year      

The student’s current year of study.

SLC Course Code            

The SLC code of the student’s course.

TFL Amount      

The Tuition Fee Loan as requested by the student. This is the portion of their total fee paid by the Tuition Fee Loan.

TFG Amount     

This is the portion of the student’s fee paid by the Tuition Fee Grant.

STP Amount     

This is the tuition fee amount that the student must pay.

Total TF             

This is the total tuition fee amount. It is the total of the previous 3 columns.

Combined Confirmation             

A dropdown where you should select Yes to indicate a combined confirmation.

Submitting confirmations from the combined worklist

  1. Select the appropriate confirmation indicator from the Combined Confirmation dropdown.

  2. When you have done this for all students you need to, select Submit.

Once you have submitted a combined confirmation for a student, they will disappear from the worklist. Their record will update to show they have been registered and marked in attendance with an 'A' code.

When you use the combined worklist to confirm attendance, you must submit any necessary course or fee corrections before the second liability point. To do this, you must raise the relevant CoCs on SIS.