Version 0.1 - Last Updated: 31 Jan 2023

Change of circumstances

CoC worklist


Like the registration, attendance and combined worklists, the CoC worklist will provide you with a list of actions needed. We base this on the attendance code you've submitted.

The CoC Worklist page has tabs for Course Search and Student Search. The page defaults to the Course Search tab.

Once you've entered your search filters, select either Filter & Display Results to display the results on screen or Filter & Export Results to download a file with the results.

CoC worklist - Student Search

The following options are available on the Student Search tab.

Academic year

This defaults to the current academic year and is the only mandatory field you need to run a search.

Mode of Study

The dropdown options are Full Time or Part Time.

Customer Reference Number / SSN

These are unique student identifiers.

Date of Birth

The date format is dd/mm/yyyy.

Forename(s)/Surname

You can use a wildcard search for these fields. For this, you must enter at least 3 characters along with the wildcard symbol (%). If you use one of these fields, you must also use the other.

CoC Created Between

The date format is dd/mm/yyyy. You can use this field if you’re looking for CoCs created during a specific period.

Current Year Start Date From/To

This field lets you filter on the current year start date of part-time students. You cannot use it if you set the Mode of Study field to Full Time.

Number of Records to Display

The number of search results per page. The default is 25, but you can change it to 50, 100 or 200.

 

CoC worklist - search results

Once you have your results, each account will display a green arrow next to the Created Date Time column. You can use this to create a CoC.

You should submit the relevant CoC based on the attendance code, using the Change of Circumstance Category dropdown.