The Courses Management Service (CMS) is part of our HE Gateway services. You can find the link to the HE Gateway on the front page of this website and at the top of each page.

Before you first sign into CMS, you will get an activation email with your username and initial password. Once you have entered these, the system will prompt you to create your own password. You must not give your username or password to anyone else. If you don’t have these details, please contact your user administrator or the Partners Support Desk.

Once you've signed in, you will see a link to the Courses Management Service in the side menu bar of the HE Gateway homepage.

The HE Gateway lets you use a single username and password to sign into CMS, the Bursary Administration Service (BAS) and the Student Information Service (SIS), depending on what access you have and to what system.

This means that you do not need to enter your credentials for every system. You will be able to navigate to them from the HE Gateway or by using independent links.

Account security

You must not share user access. Each user must have a unique user account. 

We'll monitor the system for any users signed into multiple sessions at the same time. If this happens, we'll automatically limit usage.

There is no limit on the number of CMS users your university or college can have. This is entirely at your discretion.

It will be up to your Courses User Administrator to decide what system roles and access each staff member has. If you do not have access to CMS, your Courses User Administrator can create a user account for you.

Once you have signed into CMS, the screen will time out after an hour if there has been no activity (with an 8-hour maximum session). If the screen times out, you'll need to enter your username and password again.

User access levels

• Course Advisor – can view provider and course information
• Course Administrator – can add locations and course information
• Course User Administrator – can set up any number of other CMS users or expire their accounts

Users at new providers and alternative providers will have read-only access to CMS for the first academic year and until they have completed mandatory training.

If your university or college has restricted access to CMS, you will always have a read-only view of the system. This does not depend on your individual user access level.