Version 0.1 - Last Updated: 31 Jan 2023

Change of circumstances

Part-time Fee Change CoC


You should only use a Fee CoC when a student’s record appears in SIS and the fee amount is incorrect.

You can create a CoC from the CoC worklist, the Detailed Student Information page or the Create CoC page. For undergraduate students only, you can also create CoCs in bulk by uploading an xml file. This guide will tell you how to create a CoC from the Create CoC page.

  1. Go to the SIS Home page and select CoC Home.

  2. This will open the CoC Home menu showing the CoC subareas you can see with your access level.

  3. Select Create CoC.

  4. Select Fee from the Change of Circumstance category dropdown.

  5. Select the year you want to apply this CoC to from the Academic Year dropdown.

  6. Select Next.

  7. The system will ask you to enter the details of the student this CoC applies to. You can search for the SSN (student support number) to find the student’s details. Make sure the student you select is on a part-time course.

  8. You can add up to 20 students to this CoC by selecting the green + icon. You'll be submitting this CoC for all the students you add to the list, so you must ensure the change details apply to them all.

  9. Select Next. This will open the Change of Circumstance Details page where you can enter the specific details of the change.

    An image of the Change of circumstance details page in SIS.

  10. Enter the Correct Course Tuition Fee Amount. This is the full fee amount for the academic year you selected.

  11. Enter the Correct Course Tuition Fee Liability. This is the amount the student is liable for. This should match the tuition fee amount unless the student is paying a proportion of the fee themselves.

  12. Select the Fee Change Reason from the dropdown. The options are:
    • N/A
    • intensity has decreased below 25%
    • intensity of study between 25% and 50%
    • intensity of study more than 50%
    • course not designated

  1. If you need to add additional information to this CoC, you must select the checkbox after the line saying, 'I need to include additional information so this CoC can be accurately processed. I understand that this will cause a delay as the CoC will need to be manually processed.'

  2. When you've entered all the details for the CoC, select Next to continue.

  3. This will take you to the Course Details page. For a Fee CoC, the system will automatically fill in the course details. Select Next to move on.

  4. You must now select a contact for the CoC. This will be a registered person at your university or college whom we can contact about this CoC. Use the radio buttons to select the contact, then select Next.

  5. This will take you to the CoC Summary page. Review the CoC details and select Submit.